Accounting & bookkeeping

MakeBeacon helps businesses maintain orderly bookkeeping records and get a clearer view of routine financial activity. Depending on the agreed scope, support can include transaction categorization, account reconciliation, invoice tracking, and periodic summaries.

When financial records are incomplete or transactions are difficult to trace, it takes longer to understand cash flow and prepare for review. MakeBeacon provides bookkeeping support to help keep business records organized, consistent, and up to date. Work can include categorizing transactions using agreed rules, reconciling accounts against supplied statements, tracking invoices, and preparing periodic summaries from the available records. The scope, accounting system, review process, and reporting period are agreed at the start of the engagement. The service description should match MakeBeacon’s qualifications and the rules that apply where clients operate. Tax advice, audit or assurance work, and formal financial statements should only be offered where appropriately qualified and included in the agreed scope.

Problems this solves

• Transactions have not been categorized consistently.
• Bank or payment account records have not been reconciled regularly.
• Unpaid customer invoices or supplier bills are difficult to track.
• Receipts and supporting documents are scattered or missing.
• Owners lack a timely summary of recorded income and expenses.
• Bookkeeping records need organizing before an accountant’s review.
• Financial activity is recorded across several files or systems.

What is included

• Organizing supplied financial records and supporting documents.
• Categorizing transactions using agreed rules.
• Reconciling accounts against supplied statements.
• Tracking accounts receivable and payable, where in scope.
• Recording and organizing invoices and receipts.
• Preparing periodic summaries from the available records.
• Flagging missing information or transactions that need client review.
• Handover of organized records and agreed reports.

Typical deliverables

• Updated bookkeeping records in the agreed system.
• Reconciliation summaries for the agreed period.
• Categorized income and expense records.
• Outstanding invoice or bill lists, where included.
• Periodic transaction or cash-flow summaries, where agreed.
• List of missing documents or items requiring clarification.
• Handover notes for the client or their accountant.

Technologies & tools

• QuickBooks Online
• Xero
• Microsoft Excel
• Google Sheets